DAY-OF WEDDING COORDINATIONYour only job on your wedding day should be making memories.
We’ll manage the details and keep your day running smoothly.
Proudly serving the Hamilton, Burlington, Ancaster, and surrounding areas in Southern Ontario.
Let’s Get You Married!
You've booked the venue, chosen the vendors, and planned the vision. Now you need someone to make sure everything comes together exactly as you've imagined.
Couples choose Emberhouse because we:
Anticipate what may be overlooked.
Create timelines your vendors can confidently work from.
Manage communication so you aren't the go-to person.
Advocate for you when it matters most.
Keep the energy calm, even when the unexpected happens.
We believe great coordination is proactive, not reactive. At Emberhouse, we begin working with you well before your wedding, collaborating with your venue and vendor team, identifying potential challenges, and creating thorough plans before they ever become issues.
⭐⭐⭐⭐⭐
“There is a moment in wedding planning when you have to stop planning and actually go get married. Aleks is the reason I was able to do that. She took the time to understand everything we had planned, helped us tighten the run of show, spotted things we hadn’t considered and made sure all of those carefully made plans translated into the day we had envisioned.
On our wedding day, I wasn’t thinking about timelines, vendors or what needed to happen next. Aleks was. She managed the moving pieces, the people and the inevitable decisions behind the scenes while always keeping what my husband and I wanted at the centre of it.”
- Christina & Gareth
Day-of Wedding Coordination
Investment: Starting at $1,900
Our active coordination begins 90 days our from your wedding day, but our work together begins long before your beautiful wedding happens. Your Emberhouse experience starts the day you book.
Everything you need to feel confident handing your wedding day over to someone you trust. Your package includes:
Unlimited text/email support and check-ins throughout the planning phase
3-5 meetings to discuss logistics and alignment
Wedding rehearsal guidance and site visits
Complimentary planning tools and resources
One lead coordinator and one assistant coordinator (as needed) on the day of the wedding
Full-day wedding coordination, including set-up, venue flips, and teardown of all personal décor items
Wedding day timeline creation and management
Vendor communication, coordination, and on-the-day collaboration
Coordination of your wedding-day plans, from ceremony cues and entrances to speeches, entertainment, and all the little moments in between
A fully stocked Wedding Day Emergency Kit for those unexpected little mishaps
…and so much more!
The Emberhouse Experience
We'll set up a free discovery call to get to know you, what you envision for your wedding, answer your questions, and make sure we're the right fit. After our call, we’ll send you a proposal for your consideration. After all, choosing the right Day-of Wedding Coordinator to join you on your journey is a big decision!
1
Let's Connect
Once you're ready to move forward, we'll make it official. You'll receive a contract, retainer details, onboarding information, access to your planning tools and resources, as we establish ongoing support.
2
Reserve Your Date
Our active coordination begins 90 days our from your wedding day, but our work together begins long before your beautiful wedding happens. Throughout your planning journey, we're here as a trusted resource. As your wedding approaches, we'll attend venue meetings, coordinate with your vendors, create your timeline, and weave every detail to ensure the day unfolds as you’ve envisioned.
3
Bringing It All Together
It’s time to get you married! We'll manage the logistics, guide the timeline and flow of the day, coordinate your vendor team through arrivals, set-up and venue flips, and quietly handle everything happening behind the scenes. We’ve got you!
4
Your Wedding Day
Why Hire a Wedding Coordinator?
With Emberhouse:
Your vendors know exactly who to go to.
Your family and friends get to simply be guests.
Your timeline is thoughtfully managed.
Every detail has someone looking after it.
You get to enjoy every moment.
Without a Day-of Wedding Coordinator:
Your maid of honour answers vendor questions.
Your mom watches the clock.
Your photographer rounds everyone up.
Your best friend fixes missing place cards.
You spend your wedding solving problems.